Co-Curricular Record

• Login to Career Ready
• Click on ‘Login Here' and select 'Staff/Faculty'
• Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

You will be able to submit an activity or position for approval, or validate the positions that your students have added.

Opportunities not currently listed on the CCR database can be added upon request. 

In order for an opportunity to be recognized and applied to a Student’s CCR, it must meet the following criteria:

1.  
   1. All CCR positions must have an approved validator.
      • While we offer many CCR opportunities through ‘off campus’ employer and community partnerships, all activities must be affiliated with Mohawk College and have a staff or faculty member as a validator.
   2. The activity must provide students with a meaningful learning opportunity:
      • All activities must be linked to one or more of Mohawk College’s identified Learning Outcomes. (Learning Outcomes are explained in detail above)
   3. The activity is not required for academic credit:
      • Any activity mandatory for an academic credit will not be recognized on the CCR. However, if a student exceeds the course-required hours for an activity, the additional hours worked are eligible for CCR credit (assuming the activity is CCR approved).
   4. Time Requirement:
      • A minimum of  5 hours for the position within one academic year.

For purposes of the CCR, an academic year is identified as the time period from May 1st to April 30th. No activity can be credited to a student’s CCR retroactively, in other words, they can only be added in the same academic year that the involvement occurred.

Did you know, students can still get the credit they deserve for attending, volunteering, completing or participating in the virtual opportunities provided by Mohawk staff and faculty.

Review the Guide to Tracking Virtual Student Engagement PDF.

A validator manages the CCR positions for their programs and events

This includes:

• Ensuring their programs and events are properly listed as CCR positions
• Selecting potential learning outcomes for participants and/or volunteers
• Relaying the names of the positions to the students that participate
• For participatory positions, sending the list of participants’ student numbers to student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca)
• For volunteer positions, approving or declining students’ positions approximately once per month, or as requested by students
• Reviewing their positions regularly, as well as at the end of each period to ensure that no positions have an incorrect number of hours.

Your involvement will be both helpful and appreciated!

With all the programs (and all the students) we serve, we count on a network of Faculty and Staff to act as program validators. Please consider taking on the role, especially if you are introducing CCR activities through your program or your community connections.

Watch this tutorial to learn how to validate a CCR position

Questions? Contact andrea.brienesse [at] mohawkcollege.ca (Andrea Brienesse) for more information.

To submit an activity for CCR approval, ensure the activity meets the CCR criteria (explained above) and follow this simple process:

1. Log on to the CCR
2. Check the CCR catalogue to verify if the position already exists.  If not, complete a CCR Position Request Form

In order for a position or activity to be approved, the request must include a brief description (one small paragraph or less), written in the neutral narrative past tense (e.g. "this student acted as..."), using paragraph format (no bullets please), and you must select 5-10 expected achievement(s) listed under the Learning Outcomes.

Remember a position must be validated by a Mohawk College Staff or Faculty member to be considered part of the CCR.

You will receive an ‘Approved’ or ‘Declined’ email following the review. If declined, you will also be offered any reasons why the request was turned down and what changes or additions would be required to make to make future approval possible.

A CCR Activity Approval Process Checklist

• Written in the neutral narrative past tense, e.g. "this student acted as..."
• 1 small paragraph or less to describe the role (No recruitment pitches please)
• No bullets/numbered lists
• No contact information
• No need to state what the student will be rewarded with at the end of the activity (they will have a Co-Curricular Record!)
• Select 5-10 achievement statements that are listed under the Learning Outcomes. Please only select the most relevant – do not select more than 10 (and in most cases only a handful should apply)
   

If you have any questions regarding the submission of a CCR Activity/Position please contact us for further assistance at student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca)

To offer outstanding CCR options and opportunities to Mohawk students is a big and important commitment. We encourage all Faculty and Staff to join us for CCR workshops aimed ensuring our programs are all rewarding and effective.

WORKSHOP: Understanding the Co-Curricular Record (CCR) at Mohawk College

Learn everything there is to know about Mohawk's Co-Curricular Record programs.

Find out when you can join the next virtual workshop

In the workshop, we will cover:

• How to apply for a position or activity to be included in our CCR program
• How to find and identify good CCR opportunities
• The importance of Learning Outcomes
• The role of the validator
• The importance to students

Contact student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca) to set up a faculty and staff workshop.

1. What is the Co-Curricular Record and what is it used for?

The Co-Curricular Record (CCR) is a tool for students to track involvement in programs or events not formally related to a program of study. Co-curricular activities are social, volunteer, leadership, employment or recreational activities that support and enhance academic learning, the student experience, and student success.

The CCR can be used on and off campus when applying for jobs, awards, and scholarships. Just like an academic transcript, the Co-Curricular Record is verified and approved by Mohawk College staff. The CCR is then stamped and signed by the Dean of Students to acknowledge a student’s non-academic contributions to their campus and community. The CCR can be printed and attached to an application to draw attention to demonstrated skills & experiences.

2. How do I access the CCR?

• Login to Career Ready
• Click on ‘Login Here' and select 'Staff/Faculty'
• Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

3. What activities are eligible for the CCR?

Any involvement not formally related to a program of study. This can include both on and off campus initiatives. Activities are divided into the following categories:

• Awards
• Athletics
• Campus to Community
• Clubs and Student Groups
• Community Involvement
• Mohawk Students’ Association
• Student Employment
• Leadership and Volunteer @ Mohawk
• Workshops, Seminars and Training

4. How can I get my event or program listed on the CCR database?

You can request a community position by filling out a CCR Position Request Form

• A minimum of 5 hours is required for time tracking if the position is a volunteer experience. 
• The position description should have a neutral narrative tense.
  e.g. This student volunteered at the annual Alumni Nine & Dine Golf Tournament. They were responsible for event facilitation, tear-down and set up, and other duties as assigned
•  Please select between 5-10 achievement statements. Students will be asked to choose their learning outcomes from your selection when they add the position to their record. 

Once the form has been submitted, the position will now be listed as pending until it is approved by Student Life staff. Once approved, requestors will receive a confirmation email, and student volunteers will be able to find your position in the Quick Position Search.

 5. How do I add my event or program to my students’ CCRs?

Staff can add co-curricular positions to student records by contacting Student Life. The position must already exist on the CCR catalogue, and the staff member must be one of the validators for the position.

An Excel file should be submitted to student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca) including the names and student numbers of all students who need the position added to their records.

The email should also include the date of the experience and whether the position is participatory or volunteer. If the position is participatory, the positions will be added as approved and no hours will be tracked. If the position is volunteer, it will be uploaded as pending and students will need to add their hours before the positions can be validated.

6. What are achievement statements?

An achievement statement reflects a learning outcome based on a student’s role and duties performed during their experience.
e.g. :

• Exhibited drive, passion, enthusiasm, and a positive attitude
• Used imagination and innovation to arrive at creative solutions

You will select 5-10 achievement statements that you think reflect the student’s potential learning outcomes from participating in your program or event. When the student adds the position to their CCR they will choose 2-5 of these achievement statements to reflect their actual personal learning outcomes.

7. What is the role of a validator?

A validator manages the CCR positions for their programs and events.

This includes:

• Ensuring their programs and events are properly listed as CCR positions
• Selecting potential learning outcomes for participants and/or volunteers
• Relaying the names of the positions to the students that participate
• For participatory positions, sending the list of participants’ student numbers to student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca)
• For volunteer positions, approving or declining students’ positions approximately once per month, or as requested by students
• Reviewing their positions regularly, as well as at the end of each period to ensure that no positions have an incorrect number of hours.

8. How do I validate my pending positions?

• Click on the pending tab to get a list of students who have entered hours to your volunteer positions.
• Select a student by clicking on their name to review their record. 
• Ensure all the information is correct – students must have between 2 – 5 achievements selected and a minimum of 5 hours entered.
• If the record is accurate, click the “Approve Validation” button. This will open a window that will allow you to send an approval email if you wish to notify the student that their position has been validated.  
• You can continue validating more positions by clicking on the “Validator” role at the top of your screen.

9. When is the deadline for students to add hours to their CCR?

Students can add hours until the end of the current period - April 30th of each year.  For example, the 2018-19 period is May 1, 2018- April 30, 2019. Only hours from the current period may be added.

10. Who can I contact if I have questions about the CCR?

Contact Student Life at student.life [at] mohawkcollege.ca (student[dot]life[at]mohawkcollege[dot]ca)