Information for Hiring Managers

Request for Position

• The Hiring Manager must apply for a position by the posted deadline date.
• The Position Description will be reviewed by HR.
• Hiring Managers will be contacted if changes are required to their position or to determine the eligibility of the position for CSEP funding.
• Hiring Managers will be notified via email, through CareerReady, if their position has been approved or denied.
• Departments are not guaranteed a position.
• Do not offer employment to a student if your position was approved - students must complete the application process and be eligible before they can be considered for a position.
   

Posting Positions

• All approved positions will be posted through CareerReady for students to apply.
• Postings will be based on the Job Description provided in the position application.
• A listing of all available positions will be available on the CSEP Position Listing website
   

Student Eligibility

To be eligible for a CSEP-funded position, a student must meet the following criteria:

• Registered in a full-time post-secondary program or in a continuing education diploma or certificate program during the Fall 2024 AND Winter 2025 semester(s) and be able to work up to 15 hours/week/ (Students registered in a co-op work term are not eligible - Students must be registered in an academic term)
• Domestic or International student
• Complete the CSEP Financial Assistance Profile and demonstrate financial need (Mandatory)
• Be in good academic standing
• Have a valid Social Insurance Number (SIN), and have a valid work permit (International only)

Note: It is important to wait until eligibility has been verified. Do not offer employment to a student until you have completed the formal hiring process.

Application Process

Students apply for Campus Student Employment Program (CSEP) through CareerReady, a one-stop career portal used across the campus by students. Current registered students will log into the CareerReady dashboard, upload their resume and apply for CSEP positions from across the institution.

For more information, including how to access step-by-step instructions, see the CSEP Information for Student website.

Hiring

• Applications for students who meet the CSEP eligibility requirements will be sent to Hiring Managers via email, through CareerReady, after the job postings have closed and eligibility has been confirmed.
• Hiring Managers are responsible for:
  • Interviewing and hiring the candidate.
  • Submitting all completed documentation for new student employees.
  • Ensuring students can support at college events, including Convocation, Destination College, Open Houses, Orientation, and Special Events.
• The student and hiring manager will be required to attend a mandatory orientation session at the start of the program (invites will be sent closer to the date)
• Students will not be funded by CSEP until appropriate documentation is submitted and approval is received. If your student works prior to approval, the cost will be against the Hiring Manager's cost centre account.

Note: Contracts will be shared with the student and hiring manager through DocuSign, once the student has accepted the Offer of Employment in CareerReady. Finalized contracts will be shared with the CSEP Program Manager and Human Resources for the creation of a hiring record. Once complete a confirmation email will be shared with the student and Hiring Manager to confirm the employee's start date.

Supervision

• Hiring Managers, or designate, are responsible for the day-to-day supervision of their CSEP student and:
  • Meeting with their student to review expectations of the student’s position and the requirements.
  • Ensuring an appropriate work location and technology are made available to students.
  • Completing a progress review and providing performance feedback to the student.
  • Ensuring the student submits their electronic timesheets bi-weekly and approve the student's timesheets to meet Payroll deadlines.

Note: Replacement of a student throughout the term is only permitted if approved by the program administrator.

The application period to request a position for the 2024 - 2025 Academic Year is closed.

Late requests will not be accepted. Thank you.