Bookkeeper

Primary duties

Accounts Receivable:

• Calculate, prepare, and issue documents such as: Invoices, Proforma Invoices, Packing Slips, BOL’s, CUSMA’s and
  Material Compliance Filings as required for CAD & USD orders
• Compile any data for any Credit Note or RMA and ensure final approval before processing
•  Process and calculate Credit Card transactions through Moneris then post into system
•  Reconcile the accounts receivable ledger and perform collections on overdue accounts
•  Verify discrepancies and resolve customer issues in accordance with company policies
•  Process new customer – Credit Application Form and Credit Application to ensure that they meet all requirements (D&B reports available as required)
• Develop customer relationships and accurate portfolios with preferences and processes
•  Liaison with Shipping Department to ensure smooth shipping and customer service
•  Weekly, Monthly, and Yearly balancing along with associated reports
•  Maintain effective positive internal communications with all departments
• Quality control and customer satisfaction is the key to success

•  Maintain all filling systems with all back up documentation and notes

  Accounts Payable:

• Calculate, prepare and process documents such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems
• Code, total, batch, enter, verify and reconcile transactions such as accounts payable (purchase orders, invoices, cheques, ledger accounts and bank statements) timely manner and optimist all discounts
• Verify all documents, pricing and quantity differences and resolve discrepancies
•  Ensure vendor information is up to date and accurate for contacting and processing
•  Compile all data for Credit notes obtain Supplier RMA’s, track and process throughout system
•  Prepare weekly payment runs for approval, then process payments for signing both CDN + USD
  o Combine or hold payments based on cheque amount, future orders, and discount options
  o Mindful of processing time, associated costs and due dates for all payment runs
•  Reconcile/balance ledgers, verification documents, weekly, monthly, and yearly prepare reports
•  Maintaining all filing systems with all back up documents and notes
•  Prepare cost analysis on products, utilities, expenses, and overheads to ensure optimal cost performance

Goals:

• Fine tune all invoices/documents for QuickBooks ERP to a clean and professional look throughout
• Maintain collections within 30-40 days; process storage charges for delayed pick ups
•  Streamline process between shipping/receiving to ensure smoother process, proactive approach
•  Cross train with Departments as needed
•  Assist with planning, developments, implementation of policies and procedures to ensure corporate goals are met or exceeded