Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Divisional Coordinator, Corporate Services, Paola Fabrizio, paola.fabrizio [at] mohawkcollege.ca (Email Paola).
REVISED Approval of Capital, Renovation and Maintenance Projects
This policy has been updated with minor changes only to reflect current terminology.
The purpose of this policy is to set out the responsibilities and accountabilities associated with the efficient and economic use of physical/capital resources regarding capital, renovation and maintenance projects.
NEW Engagement with Indigenous Knowledge and Content Policy
The purpose of this new policy is to:
- ensure that all departments and employees at Mohawk College who are engaging Indigenous knowledge and content within their activities and partnerships are doing so in a way which is appropriate, safe, informed, and respectful; and
- provide a framework to support employees and departments to connect and collaborate, build meaningful relations, observe wise practices, and create an environment of collaboration, communication, and Indigenous-led approaches to decolonization.
Contact: Amanda White, Director, Centre for Indigenous Relations, Knowledge, and Learning amanda.white5 [at] mohawkcollege.ca (Email Amanda)
REVISED Smoke-Free Campus Policy
This policy has been revised to provide details on what constitutes a violation with clarification on sanctions to employees and students. The policy has also been updated to provide further details on smoking cessation supports.
Contact: Henry Colyn, Chief Building and Facilities Officer, henry.colyn [at] mohawkcollege.ca (Email Henry)
REVISED Grading and Transcripts Policy
This policy has been updated to add clarity to the Incomplete process, including the addition of an Incomplete Grade Extension Form.
The purpose of this policy is to establish a clear, consistent and equitable approach for recognizing and reporting student academic achievement. This policy applies to Postsecondary, Continuing Education, Apprenticeship programs and courses, along with Community Training where applicable.
Contact: Krista Welsh, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Program Promotion and Graduation Requirements Policy
This policy has been revised to provide clarity regarding student exit and multiple credentialing and to align to the Ministry's qualifications framework.
The purpose of this policy is to outline requirements related to program progression and graduation. Mohawk College is committed to a consistent, equitable and transparent process that facilitates students’ progression through their chosen Program of Studies to graduation.
Contact: Krista Welsh, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Procurement Policy (formerly Purchasing Policy)
This policy has been revised to update the signing authority levels as per Board of Governors' approval.
The purpose of this policy is to detail the principles, procedures, roles and responsibilities for the procurement of goods and services, including construction, consulting services, information technology, research expenditures, no cost purchases and revenue generating Contracts. Furthermore, the policy is to:
- ensure compliance with applicable legislative and regulatory procurement requirements, including:
- the Broader Public Sector Procurement Directive Act, 2010, including the Interim Measures and the Building Ontario Businesses Initiative Act;
- Applicable trade agreements, such as the Canadian-European Union Comprehensive Economic and Trade Agreement (CETA) and the Canadian Free Trade Agreement (CFTA);
- establish an accountability framework to effectively guide college staff and faculty with assignment of clear responsibilities throughout each stage of the procurement process;
- ensure that all employees, including any external consultants or other service providers participating, involved in the purchase of Deliverables are aware of the applicable governing legislation, regulation and code of conduct(s) and adhere to the highest standards of professional ethics; and
- ensure that publicly funded Deliverables are acquired through a process that is open, fair, and transparent.
Contact: Sherri Giles, Director, Procurement,sherri.giles [at] mohawkcollege.ca ( Email Sherri)
REVISED Traffic and Parking Regulations Policy
This policy has been updated with minor changes only and to reflect current practice and rates.
This policy governs the use of parking spaces and lots to facilitate the safe and orderly conduct of College business and to provide parking facilities in support of these functions within the limits of available space.
Contact: George Rombes, Chief, Business Services Officer,sherri.giles [at] mohawkcollege.ca ( )george.rombes [at] mohawkcollege.ca (Email George)
NEW Employee Code of Conduct Policy
The purpose of this Employee Code of Conduct Policy is to:
- Emphasize the College’s values as the basis for all we do and how we appropriately interact with others.
- Outline the foundational professional conduct standards and expectations for all Mohawk College employees.
- Provide everyone who learns and works at the College with an inclusive, welcoming, and supportive environment.
- Articulate the College’s commitment to maintaining a safe and healthy work environment which fosters learning, development, and dignity; and
- Ensure Mohawk College remains a trusted public institution, community partner, and educational destination for students, employees, and community members.
Contact: Megan Mascarin, Chief Human Resources Officer, megan.mascarin [at] mohawkcollege.ca (Email Megan)
REVISED Fee, Withdrawal and Tuition Refund Policy
This policy has been updated with minor changes only, including, language clarity and updating section 6.6 to reflect Continuing Education processes.
This policy outlines the requirements related to fees, withdrawals and tuition refunds associated with postsecondary, continuing education and apprenticeship students. Mohawk College is committed to a consistent, equitable and transparent process related to the sharing of fee information and to support a student's decision to withdraw from the college.
Contact: Krista Welsh, Registrar, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Technology Based Delivery (Degrees) Policy
This policy has been updated with minor changes only, including, updated language related to IT Services and cyber security.
This policy presents a framework for the technology based delivery of degree level programs at Mohawk College.
Contact: Nair LaCruz, Director of Special Initiatives, nair.lacruz [at] mohawkcollege.ca (Email Nair)
REVISED Acceptance of Payment Cards Policy
This policy has been updated with administrative changes only.
The purpose of Mohawk College’s Acceptance of Payment Cards Policy is to outline the responsibilities of individuals who accept and process payment cards on behalf of the College. This policy will also establish procedures for accepting, processing and storing information relating to payment card transactions at the College that will minimize risk and are within the rules, regulations and guidelines established by the Payment Card Industry (PCI).
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)larissa.arcari [at] mohawkcollege.ca ( )or Andrew Frank, Director, Information Security and Governance andrew.frank [at] mohawkcollege.ca (Email Andrew)
REVISED Program Curriculum Policy
This policy has been revised to update key definitions, strengthen references and framing to Universal Design for Learning, incorporation of work integrated learning into course outline, updated approval levels for course evaluation plans and final grade calculation and updated appendices.
This policy presents a framework for the creation, approval, maintenance, storage, retrieval and distribution of program information relative to all programs and courses offered by Mohawk College.
Contact: Janet Shuh, Dean, CE, Acad Quality & CTL, janet.shuh [at] mohawkcollege.ca (Email Janet)
REVISED Student Feedback on Teaching Policy
This policy has been revised to include Apprenticeship programs and a new Student Feedback on Teaching Procedure.
This policy is intended to provide a framework for collecting and disseminating student feedback on course and program content and teaching.
Contact: Janet Shuh, Dean, CE, Acad Quality & CTL, janet.shuh [at] mohawkcollege.ca (Email Janet)
This policy has been revised to incorporate the Short-Term Disability - Supplement Policy, to address mental health, expand on understanding of what modified/transitional duties, and to expand definitions, including reasonable accommodation and non-occupational illness. The policy now includes a dispute resolution process.
This Policy is written with the intention of promoting a fair, transparent and just process that is respectful of each employee’s individual health situation and rights while also administering the business of the College in a responsible manner. The purpose of this Policy is to ensure effective, proactive and consistent management of cases relating to return to work (RTW). This can consist of short or long‑term disability (occupational or non-occupational), in addition to requests for accommodations related to medical reasons.
The specific objectives of this Policy are:
- To ensure that all individuals involved in the Return to Work are treated with dignity and respect;
- To confirm the College’s commitment to providing appropriate support and assistance to employees over the course of the employee’s recovery, and their safe and timely return to meaningful work;
- To develop a RTW management framework through which individual Return to Work cases are managed;
- To outline a process to accommodate employees who have medical restrictions and limitations with respect to their Return-to-Work arrangements;
- To promote the administration of Return-to-Work process in a fair and supportive manner; and
- To fulfil the requirements of applicable policies and procedures, collective agreements and relevant legislation, including but not limited to the Ontario Human Rights Code and the Occupational Health and Safety Act of Ontario.
Contact: Vijay Patel, Director, Health Safety and Wellnessvijay.patel4 [at] mohawkcollege.ca (subject: Health%20and%20Safety%20Policy) ( Email Vijay)
REVISED Violence Prevention and Protection Policy
This policy has been updated to be consistent with the Occupational Health and Safety Act, to incorporate principles of Equity, Diversity and Inclusion, and, clearly address domestic violence and the creation of a safety plan.
This policy sets out the reporting and complaint process as well as the framework to enhance the safety and security of the College Community, respond to situations involving serious threats and acts of violence on College premises and at College-related events and minimize the probability of recurrence of dangerous situations and behaviours.
Contact: Vijay Patel, Director, Health Safety and Wellnessvijay.patel4 [at] mohawkcollege.ca (subject: Health%20and%20Safety%20Policy) ( Email Vijay)
REVISED Change of Employee Name Policy
This policy has been updated to align, where possible, with the Change of Student Name Policy, and, to clarify where a Preferred or Lived name can/cannot be used, and, to update the procedure for changing an employee name.
This policy outlines the process for employees to change their name in their employee records and to ensure processes are in place to maintain the integrity of employee records.
Contact: Rebecca Sprague, Director, HR Services, rebecca.sprague [at] mohawkcollege.ca (Email Rebecca)
This policy has been updated to align with current practice and terminology.
The purpose of this procedure is to ensure an effective response upon the activation of fire alarm systems of the protection of the Mohawk College community and building occupants.
Contact: Cathy O'Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)
REVISED Active Threat Procedures
This policy has been updated to align with current practice and terminology.
As part of the Emergency Response Policy Framework, the following procedures are developed to provide general direction to the Mohawk College Community on how to respond during an active threat or imminent threat incident. These procedures are formed in order to prevent injury, loss of life and to mitigate damage. There are two distinct procedures within the Active Threat Procedure: Lockdown, and Hold and Secure. These procedures are specific to type of incident reported or known.
Contact: Cathy O'Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)
REVISED Emergency Response Policy
This policy has been updated to align to changes made in the Emergency Response Plan based on feedback and review of pandemic response, and, changes made by the Emergency Management Ontario structure.
The purpose of this policy is to establish response procedures to ensure the College is prepared to respond to a wide range of emergencies, critical incidents or business disruptions in a coordinated, timely and effective manner.
Contact: Cathy O'Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)
REVISED Credit Transfer, Educational Pathways and Articulation Agreements Policy
This policy has been revised to provide clarity on processes governing credit transfer through course exemptions in a student's current program of study, and, processes that support education transfer, articulation agreements and student mobility. A new appendix regarding the development of articulation agreements has also been added.
This Policy is intended to enable and enhance student academic mobility by defining and operationalizing the conditions for recognition of formal learning through credit transfer at Mohawk College.
Further the Policy, and supporting processes, solidify a commitment to enable student educational pathways through the development and use of articulation agreements both internal and external to the College that recognize and give credit for prior learning thereby reducing barriers in the attainment of future educational credentials.
Contact: Janet Shuh, Dean, CE, Acad Quality & CTL, janet.shuh [at] mohawkcollege.ca (Email Janet)
REVISED Program Advisory Committees Policy
This policy has been revised without any changes.
This policy outlines the College position on Program Advisory Committees and describes procedures for their effective operation.
Contact: Janet Shuh, Dean, CE, Acad Quality & CTL, janet.shuh [at] mohawkcollege.ca (Email Janet)
Policies No Longer in Effect
The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.
- CS-1316-2013 Short-Term Disability Supplement Policy (incorporated into Return to Work Policy)
- CS-1300-2013 Records Retention - Human Resources Policy
- Withdrawal and Redirection Procedure
- SS-3206-2016 Student Success Policy Framework
- SS-3205-2017 Student Rights and Responsibilities Policy Framework
- CS-1301-2013 Contents of and Access to Personnel Files Policy
- CS-1311-1984 Staff Working on Last Day Before the Holiday Break Policy
- CS-1310-1985 Creation and/or Filling of Budgeted Positions Policy
- CS-1205-3005 Leasing of Equipment Policy
- CS-1501-2007 Electronic Communications Policy
- SS-3203-2008 Academic Honesty Policy (Now Academic Integrity Policy)
- RP802 Internal Crisis Communications Procedure
- CS-1404-2008 Reporting and Responding to Violence Procedure
- ERP812 Sudden Death on Campus Procedure
- AS-2100-2013 Mohawk College Research Ethics Board Policy
- CS-1700-1976 Commercial Activities on College Property Policy
- CS-1502-2002 Information Technology - Use and Security Policy
- CS-1313-2013 Academic Vacation Policy
- ERP809 Emergency Lockdown Procedure
- CS-1701-1972 Control of Rental Facilities
- GC-4301-1982 Human Rights
Contact Us
Jessica Lapcevich
Manager, Risk, Legal and Governance Services
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)